Privacy Policy

Last updated: April 15, 2026

Legion100.ca is a structured communications and branch operations platform designed to support Legion branches, volunteers, staff, committee members, branch leadership, and individuals who choose to receive information related to Legion activities and community initiatives.

The platform operates as an independent service and does not fundraise on behalf of any Branch.

This Privacy Policy explains what information is collected, how it is used, and how it is protected. This policy is intended to align with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

Information We Collect

Depending on how you interact with this site, we may collect:

  • Name
  • Email address
  • Phone number
  • Province or territory
  • Legion branch or community
  • Areas of interest or update preferences
  • Role-based information (for volunteers, staff, committee members, or branch leadership)

Information is collected only when it is voluntarily submitted through forms on this website or entered by authorized administrators for operational continuity, communication management, or role-based access configuration.

Authorized administrators are designated individuals within a branch or system environment responsible for managing communications and operational information.

Interest-Based Communications & Tagging

Legion100 uses an interest-based communication model.

When you sign up, you select the topics you want to receive updates about. These selections are recorded as internal preference tags and are used solely to ensure that:

  • You receive information relevant to your interests or role
  • Communications are targeted appropriately by branch, committee, or topic
  • Unnecessary or unrelated messages are avoided

These communications may include updates about events, activities, or opportunities that align with your selected interests, such as community events, programs, or social functions.

Tags are not used for advertising targeting, behavioral profiling, or data resale.

Consent to receive communications is recorded and maintained as part of the system’s audit trail.

How Your Information Is Used

Your information may be used to:

  • Send updates that match the preferences you selected
  • Provide notices related to Legion events, programs, or activities
  • Inform you of opportunities to participate in Branch or community initiatives
  • Support volunteer & staff coordination and committee communications
  • Manage subscriptions and communication preferences
  • Maintain continuity during leadership, volunteer, & staff role changes
  • Respond to requests for updates, corrections, or removal

Information is used only for purposes directly connected to Legion communications and operational support.

If a branch expresses interest in rollout or pilot discussion, information submitted may be used to assess operational requirements and plan appropriate configuration.

Public Users and Controlled Access

This platform supports both:

  • Individuals who opt in to receive communications
  • Legion-affiliated users (volunteers, staff, committee members, executives)

Access to platform features, information, and community areas is controlled and role-based.

Limited public access may be available within defined areas of the platform, such as informational sections or selected community spaces. Access is structured and does not provide open or unrestricted visibility into branch operations.

Advertising and Data Use

Legion100 may include limited advertising placements as part of its independent funding model.

Advertising is used to support the operation of the platform and is not connected to Branch fundraising or financial activity.

Personal information collected through the platform is not used:

  • To target advertising
  • To profile users for marketing purposes
  • To support third-party marketing campaigns

Advertising on the platform is based on general audience exposure and is not driven by individual user data.

Legion100 does not use personal information to create targeted advertising audiences or behavioral profiles.

Platform Communications

Legion100 may occasionally communicate updates about the platform itself, including features, improvements, or related services.

These communications are sent independently by Legion100 and are separate from Branch-related updates and communications.

Users may manage or opt out of communications where applicable.

No Sale or Sharing of Personal Information

Personal information is not sold, rented, or traded.

Information is used solely for communication and operational purposes within the Legion100 platform.

Information may be shared only with trusted service providers as required to operate the platform (for example, secure email delivery services), and only for the purpose of delivering communications or maintaining system functionality.

Communications & Opt-Out

All outbound communications:

  • Are sent individually (no exposed recipient lists)
  • Include an option to unsubscribe or update preferences
  • Are designed to be relevant, respectful, and limited in frequency

You may unsubscribe or change your preferences at any time.

Data Storage & Security

Your information is stored on secure systems and is backed up within Canada.

Access is restricted to authorized administrators responsible for communications and operational management.

Reasonable technical and organizational safeguards are used to protect data from unauthorized access, misuse, or disclosure.

Data Retention

Information is retained only as long as necessary to support communication, operational continuity, and user preferences.

When information is no longer required, it is securely removed or anonymized.

Updating or Removing Your Information

You may request to:

  • Update your contact details
  • Change your communication preferences
  • Be removed from the system

Requests can be made using links provided in communications or by contacting the site administrator.

Children’s Privacy

This platform is intended for adult Legion members, volunteers, staff, and individuals participating in Legion-related activities.

Legion100 does not knowingly collect personal information from individuals under the age of 13. If such information is identified, it will be promptly removed.

System Development & Evolution

Legion100.ca is an evolving platform. Features and capabilities may expand over time to better support branch operations and communication.

Any changes that materially affect how personal information is collected, used, or protected will be reflected in updates to this policy.

Changes to This Policy

This Privacy Policy may be updated periodically. Updates will be posted on this page with a revised date.

Continued use of the platform after updates are posted constitutes acceptance of the revised policy.

Contact Questions about this Privacy Policy or how information is handled may be directed through the contact page on this website.

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Created by a Canadian Veteran to support Canadian Legion Branches