Privacy Policy
Last updated: April 31, 2026
Legion100.ca is an independently operated communications, operations, and community-support platform designed to assist participating Legion Branches with communication, coordination, continuity, and member engagement.
This Privacy Policy explains what information may be collected, how it is used, how it is protected, and the choices available to users. Legion100 is committed to handling personal information responsibly and in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
Independent Platform
Legion100 is independently owned and operated.
Participation by a Branch, committee, volunteer, staff member, or user does not create an ownership, governance, or operational relationship between Legion100 and any participating Branch, Provincial Command, Dominion Command, or other Legion entity.
Information We Collect
Depending on how you interact with the platform, we may collect:
• Name
• Email address
• Telephone number
• Province or territory
• Branch affiliation
• Communication preferences
• Areas of interest
• Volunteer, staff, committee, or leadership role information
• Information voluntarily submitted through forms, registrations, inquiries, or participation requests
Information is collected only when voluntarily provided by the user or entered by authorized administrators for communication, operational continuity, scheduling, coordination, or role-based access purposes.
How Information Is Used
Information may be used to:
• Deliver communications you have requested or subscribed to
• Provide updates about Branch activities, programs, services, events, and opportunities
• Support volunteer, committee, staff, and leadership coordination
• Manage communication preferences and subscriptions
• Facilitate scheduling, notifications, and operational continuity
• Respond to inquiries and requests
• Improve platform functionality and user experience
• Maintain continuity when volunteer, staff, or leadership roles change
Information is used solely for legitimate communication, operational, and administrative purposes associated with the platform.
Interest-Based Communications
Legion100 uses an interest-based communication model.
Users may choose the types of information they wish to receive. Preferences may be organized using internal categories, groups, lists, or tags to help ensure communications remain relevant.
These preferences are used only to:
• Deliver information relevant to a user’s interests or role
• Improve communication accuracy
• Reduce unnecessary messages
• Support Branch-level communication and coordination
Preferences are not used for behavioural profiling, third-party marketing, or targeted advertising.
Advertising
Legion100 may include limited advertising as part of its independent funding model.
Advertising supports the operation of the platform and remains separate from Branch fundraising activities.
Personal information is not used:
• To target advertising
• To create behavioural profiles
• To sell advertising audiences
• To support third-party marketing campaigns
Advertising is based on general audience exposure and is not driven by individual user information.
No Sale of Personal Information
Personal information is never sold, rented, traded, or otherwise transferred for commercial gain.
Information is used only for the purposes described within this Privacy Policy.
Information may be shared with trusted service providers where necessary to operate the platform, including services related to:
• Email delivery
• Data storage
• Security
• System maintenance
Such providers receive only the information required to perform their functions.
Community and Role-Based Access
Certain areas of Legion100 may be accessible only to authorized users.
Access to information, community spaces, documents, discussions, and operational tools is controlled based on user roles and permissions.
Users are provided access only to information relevant to their participation and responsibilities.
Data Storage and Security
Legion100 uses reasonable technical, administrative, and organizational safeguards to protect personal information.
Information is stored using secure systems and is backed up within Canada.
Access is restricted to authorized individuals who require access for communication, operational, administrative, or support purposes.
While no system can guarantee absolute security, reasonable measures are taken to protect information against unauthorized access, disclosure, misuse, loss, or alteration.
Communication Preferences and Opt-Out
Users may:
• Update their contact information
• Modify communication preferences
• Unsubscribe from communications
• Request removal from the platform where applicable
Most electronic communications include options to manage preferences or unsubscribe.
Operational or administrative communications may still be sent where necessary to support active participation in Branch activities, volunteer roles, committees, or platform administration.
Data Retention
Information is retained only for as long as reasonably necessary to support communication, operational continuity, historical record keeping, legal obligations, or legitimate administrative purposes.
When information is no longer required, it may be securely deleted, anonymized, or archived in accordance with operational requirements.
Children’s Privacy
Legion100 is intended primarily for adults participating in Branch activities, volunteer programs, committees, leadership roles, and related community initiatives.
Legion100 does not knowingly collect personal information from children where such information is not reasonably required for authorized participation in Branch-related activities.
Privacy Requests
Users may request to:
• Access personal information held about them
• Correct inaccurate information
• Update communication preferences
• Request removal where appropriate
Requests may be submitted through the Contact page on this website.
Policy Updates
This Privacy Policy may be updated periodically to reflect changes in legislation, platform functionality, operational practices, or user requirements.
Updated versions will be posted on this page with a revised effective date.
Continued use of the platform following the publication of updates constitutes acceptance of the revised Privacy Policy.
Contact
Questions regarding this Privacy Policy or the handling of personal information may be submitted through the Contact page on this website.
Created by a Canadian Veteran to support Legion Branches